Operating Procedures

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Operating Codes of The Executive Council and Officers

(Operating Code for The Executive Council (March 18th, 2015)

I. Name:

The name of this body shall be the Executive Council of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. Membership: The members of the Executive Council

A. Shall be composed of the President, President-Elect, Immediate

Past-President, Secretary,Treasurer, Business Manager (non-voting), and the Student Representative (non-voting) of the Society.

B. Shall have the Chair of the Council who is the President of the Society.

C. Shall base all decisions in keeping with the Societys Bylaws and with the

jurisdictional laws of the state or province in which the Society may be incorporated.

III. General Duties:

A. PrimaryResponsibilities:

1. Initiate and transact all business of the Society.

2. Manage all interim business of the Society.

3. Meet annually at the SHAPE America convention prior to the Society’s

General Assembly Meeting (GAM).

4. Be prepared to convene for special meetings by convention calls, called at

any time by the President or by any three members of the Executive Council

with at least two weeks written notice (email accepted) to each member of

the Council.

5. Fill the unexpected term of any vacancy that may occur in any office of the

Executive Councils membership.

6. Evaluate periodically the work of the Societys structure.

Society.

8. The President is the Chair of the Executive Council and the organizer of the

Council meeting. Any proposal to the meeting agenda for discussion shall be approved by the Chair before the Council meeting.

9. Any motion shall be proposed, seconded, discussed, and passed with majority votes (3/5) of the Executive Council members.

10. An on-site proposal presented by a voting member and seconded by another voting member, even if not in the agenda approved by the Chair, may be considered for granting a motion that needs majority votes (4/5) of voting members of the Council.

IV. Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the President

I. Name

The name of this office shall be President of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A. PrimaryResponsibilities:

1. Carry out Council appointments and other organizational duties.

2. Plan and conduct all meetings of the Executive Council (in accordance with the By-laws).

3. Coordinate the functions of the various members of the Executive Council.

4. Serve as spokesperson and liaison with related organizations.

5. Represent the Society officially at meetings, symposia and conferences.

6. Initiate promotion and public relations duties as required.

7. Be involved with special award presentations and other types of recognition.

8. Plan and conduct the annual General Assembly Meeting (GAM)

B. Secondary Responsibilities:

1. Approve and distribute meeting minutes and action memos to the Executive Council members after submission by the Secretary.

2. On behalf of the Society, sign memorandum, agreement and contracts after contracts are approved by the Executive Council.

3. Inform the newly-elected officers of their responsibility according to the operating codes.

III. Amendment

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the President-elec

I. Name

The name of this office shall be the President-elect of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A.PrimaryResponsibilities:

1. Provide continuity and support for the Executive Council.

2. Serve as a voting member of the Executive Council.

3. Update the operating codes and Bylaws.

4. Pass on an electronic copy of the operating codes and By-laws to the incoming officers.

5. Present Bylaws changes at the GAM.

6. Perform other duties as assigned by the President.

III.Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the Immediate Past-president

I. Name

The name of this office shall be the President-elect of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A.PrimaryResponsibilities:

1. Provide continuity and support for the Executive Council.

2. Serve as a voting member of the Executive Council.

3. Update the operating codes and Bylaws.

4. Pass on an electronic copy of the operating codes and By-laws to the incoming officers.

5. Present Bylaws changes at the GAM.

6. Perform other duties as assigned by the President.

III.Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the Secretary

I. Name

The name of this office shall be the President-elect of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A.PrimaryResponsibilities:

1. Provide continuity and support for the Executive Council.

2. Serve as a voting member of the Executive Council.

3. Update the operating codes and Bylaws.

4. Pass on an electronic copy of the operating codes and By-laws to the incoming officers.

5. Present Bylaws changes at the GAM.

6. Perform other duties as assigned by the President.

III.Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the Treasurer

I. Name

The name of this office shall be the President-elect of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A.PrimaryResponsibilities:

1. Provide continuity and support for the Executive Council.

2. Serve as a voting member of the Executive Council.

3. Update the operating codes and Bylaws.

4. Pass on an electronic copy of the operating codes and By-laws to the incoming officers.

5. Present Bylaws changes at the GAM.

6. Perform other duties as assigned by the President.

III.Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the Business Manager

I. Name

The name of this office shall be the President-elect of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A.PrimaryResponsibilities:

1. Provide continuity and support for the Executive Council.

2. Serve as a voting member of the Executive Council.

3. Update the operating codes and Bylaws.

4. Pass on an electronic copy of the operating codes and By-laws to the incoming officers.

5. Present Bylaws changes at the GAM.

6. Perform other duties as assigned by the President.

III.Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.

Operating Code for the Business Manager

I. Name

The name of this office shall be the President-elect of the International Chinese Society for Physical Activities and Health (ICSPAH).

II. General Duties

A.PrimaryResponsibilities:

1. Provide continuity and support for the Executive Council.

2. Serve as a voting member of the Executive Council.

3. Update the operating codes and Bylaws.

4. Pass on an electronic copy of the operating codes and By-laws to the incoming officers.

5. Present Bylaws changes at the GAM.

6. Perform other duties as assigned by the President.

III.Amendments

A. Recommendations for revision and/or amendments to this code shall be submitted to the Executive Council for approval.